101 purchasing | wpsoftware.co.uk
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Purchasing

1. Following prices, discounts, quantity breaks, etc. of different suppliers in the system saves time and therefore money. It adds to the bottom line by reducing the chance of forgetting supplier offers.

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2. An integrated system can collect stock requests from sales orders, production, shops, minimum stock alerts or any other department. These can be handled individually or combined, allowing for better volume deals adding to the bottom line.

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3. You can build into the integrated system forecasts for different departments and, using modelling, Purchasing could get predictions well in advance. This can especially save money if bulk volumes at very good prices can only be ordered with a very long lead time.

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4. Tracking every purchase request in an integrated system means you will not lose sight of them or their due dates, saving money on last-minute, expensive purchases.

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5. In an integrated system, stock requests can be checked against unreserved stocks and on-going purchases. This lets you optimise your stocks better, saving capital from over-stocking and improving the bottom line by avoiding superfluous, wasted stock.

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6. Price comparison features can be built into the system making it easier for staff to match price-volume-delivery time offers with individual and combined purchase requests. This leads to better deals and adds to the bottom line.

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7. The system can facilitate and control workflows, allowing, for example, approvals for purchasing. This supports cash flow decisions, project and shop requests, sales order monitoring, all potentially saving money for the company.

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8. The system can follow the individual purchase requests. Among many other advantages, this supports the creation of delivery route instructions for suppliers, and potentially saving on logistics costs.

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9. An integrated system can alert for BOM changes following revisions and new versions of design changes, component modifications. This goes a long way towards saving money on superfluous or wasted stock.

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10. In an integrated system it can be part of the workflow to check incoming invoices against purchase orders and/or goods-in. The system can help detect differences in quantity, price or product, guarding the company against unfounded payments.

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11. Storing contact supplier data and prices in a company-owned system protects the company’s information capital.

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Contents

Section 1

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Department-specific benefits

Section 4

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Change Management

Section 2

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Restructuring benefits

Section 5

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System related operational risks

Section 3

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Modelling

Section 6

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Interconnectedness
of systems

Section 7

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Other system gains

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